Frequently Asked Questions
Over the years, we have encountered many questions relative to professional association management. The following are the most commonly asked questions:
1. What are the benefits of working with Bossshardt Property Management?
2. How is the transition handled?
3. How is the transition of existing vendors handled?
4. Will the Board lose control?
5. Will the Board have to put in as much time?
6. Will the Association continue to need consultants?
7. What does the Association have to lose?
1. What are the benefits of working with Bossshardt Property Management?
As one of the largest and most experienced professional management companies in the Alachua county area, Bosshardt Property Management has the ability to provide services to its clients not attainable by smaller companies or by an individual manager. Bosshardt's professional management provides continuity in operations, single source accountability, multiple levels of expertise in condominium/homeowner association management, price stability, additional levels of liability insurance, and better negotiating power with vendors.
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2. How is the transition handled?
Upon being awarded a management contract, Bosshardt Property Management immediately begins the transition of management. Personnel will come to the property or your current management company's office to review and inventory accounting records. Owner names and account balances are entered into our database, and, simultaneously, a notification letter, billing reports, and statements are generated. This process generally takes two days to two weeks, depending on the size of the Association.
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3. How is the transition of existing vendors handled?
Bosshardt Property Management will notify, in writing, each vendor to fully explain our role as management and to notify the vendor of the address and contact changes for the Association. The Association's Board of Directors continues to maintain control over which vendors are used by the association.
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4. Will the Board lose control?
No, the Board often will find a greater level of control. The Board continues to function in the capacity of the Association's administrators. All professionals, such as the Association's attorney(s) and CPA continue providing their services. The Board also has control over actions of the management company. Bosshardt's function is to carry out Board directives, provide experienced recommendations, set up documented operating systems and procedures, and establish a level of continuity in operations and recorded keeping.
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5. Will the Board have to put in as much time?
No. Although the Board ultimately has final authority and responsibility for the operation of the Association, Bosshardt provides many useful tools in assisting the Board in its decision making, such as monthly management reports, dealing with and coordinating vendors and development of certain non-technical bid specifications, detailed accounting reports, and more. All of these functions help alleviate the amount of time required by the Board in the operation of the Association.
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6. Will the Association continue to need consultants?
Probably not. In most cases, a licensed Community Association Manager can help with most consulting of general management. In the event of specialized services such as legal opinions, engineering, and other "professional designations," consultants may be needed.
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7. What does the Association have to lose?
Absolutely nothing. In effect, the Association benefits in areas of increased organization, professional consultation, accounting procedures, supervision, and overall satisfaction.
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